Administrative Assistant

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Responsibilities:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • To make sure that the evidence in question is in written form (the draft affidavit)
  • To establish that the person before them has read the draft affidavit and fully understands the contents
  • To have the person swear that the affidavit is true by raising the appropriate Testament in their right hand and repeating the words of the oath
  • To verify that the affidavit was properly sworn by completing a “jurat” on the affidavit
  • Organize and schedule appointments and meetings
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Take dictation
  • Research and create presentations
  • Generate reports
  • Handle multiple projects
  • Prepare and monitor invoices
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Organize travel arrangements for senior managers
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels, etc.
  • Cover the reception desk when required
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone, or face to face inquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort, and distribute the mail
  • Answer telephone calls and pass them on
  • Manage staff appointments
  • Oversee and supervise the work of junior staff
  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues
  • Provide polite and professional communication
  • Implement clerical duties and administrative processes
  • Conduct data entry
  • Confirm restaurant reservations for senior staff

Administrative assistant requirements:

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office

EXPERIENCE and QUALIFICATION

  • At least 2 years of experience in the field or in a related area
  • Bachelor Degree in Business Administration, Law, Economics, Public Relations required

SALARY: Remuneration is negotiable

HOW TO APPLY

Interested Applicants should send their cover letters and resume, specifying the position in their Cover letter and subject of their email to: [email protected]

Closing Date: 23 January 2022

NOTE:

UNDER NO CIRCUMSTANCE SHOULD AN APPLICANT PAY MONEY TO ANYONE IN GETTING A JOB WE HAVE PUBLISHED 

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