Administrative Assistant

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Company Profile

Springforth Community School is a Christian multicultural educational institution that has provided quality education for over 15 years. Our mission is to provide quality nursery, primary and secondary education, in a nurturing stimulating environment. We offer the Cambridge and Ghana Education Service curricula

Job Description

Reports to: Principal/ Vice Principal

Job Summary

  • Required to answer phone calls, receive visitors, and provide information to them about the school.
  • Facilitate communication between management, teachers, and students and their families;
  • May also be required to present policies and regulations to school visitors.
  • Manage student’s reports and file records of school administrative operations, and keep confidential information for all staff and students.
Main Duties and Responsibilities
  • Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
  • Greets all incoming students, families, and guests respectfully and professionally
  • Develops a positive, welcoming, and caring climate in the Front Office.
  • Provides for children’s personal needs such as attending to those who are sick or hurt; administering medications prescribed by a physician in accordance with training and authorization
  • Assists students and others with routine problems and will refer non-routine items to a supervisor.
  • Types routine correspondence, memoranda, reports, records, bulletins, orders, and other office documents from sources such as rough drafts, notes, and oral instructions.
  • Schedule official meetings and travel arrangements for students, staff and provide administrative support for the Management team
  • Receives, counts, open, unpacks, dates, records, sorts and distributes incoming and outgoing mails, documents, books, materials, and supplies following established procedures.
  • Sorts out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for distribution to staff, students and their families etc
  • Receives and refers visitors to appropriate personnel
  • Coordinate with kitchen staff to prepare, maintain, or oversee the preparation/maintenance of the kitchen and its activities.
  • Arrives punctually, be prepared for each school day, and maintains regular attendance.
  • Understands, accepts, and abides by the School’s philosophy and mission statement in all his/her school activities.
  • Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.
  • Consistently exhibits high standards of professional conduct.
  • Perform other duties as may be assigned by Management effectively and efficiently

Required Skills or Experience

  • A relevant bachelor’s degree with at least a year’s working experience in a related field or A Diploma in a related field with at least 2 – 3 years of working experience in a related field
  • Possess clerical skills and knowledge of standard office equipment such as personal computer, copier, etc
  • Able to establish and maintain satisfactory working relationships with other employees, children, and the general public.
  • Excellent written and verbal communication skills
  • Ability to multitask and prioritize projects
  • Able to complete complex administrative tasks with minimal supervision
  • Able to honor confidential information

HOW TO APPLY

Please submit a Cover Letter along with your CV explaining why you’re the best candidate for this position. Email materials to [email protected]

Only, shortlisted candidates will be contacted. Contact us via email for any questions.

DEADLINE: Friday, 10 December 2021

For more information about us visit: https://springforth.edu.gh/

NOTE:

UNDER NO CIRCUMSTANCE SHOULD AN APPLICANT PAY MONEY TO ANYONE IN GETTING A JOB WE HAVE PUBLISHED 

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