Poland Shifts All Work Permit Applications Online: Important Rules and Deadlines

Poland has transitioned its entire work permit application process to an online system, eliminating paper submissions. This change introduces new rules and deadlines for submitting contracts, as well as clarifying the process for supporting documents.

A New Era for Work Permits

With the shift to an online platform, applicants must now submit their work permits through the government website. If you fail to utilize this system, your application will not be considered. This transition marks a significant change in how work permits are managed in Poland.

No More Paperwork at the Counter

For many applicants, this update is more of a formalization than a surprise. Digital applications had already gained popularity before this change, so the impact on processing times is expected to be minimal. However, it’s essential to understand that the new rules aim to enhance consistency across all applications.

Navigating Supporting Documents

One area where applicants might face challenges is in submitting supporting documents. Various regional offices have different policies regarding document submission.

• Some offices accept scanned copies of signed documents.
• Others require documents with a verified digital signature.

To avoid delays, applicants should confirm the specific requirements of the relevant local authority before submitting their applications.

New Deadlines for Contract Submissions

Poland has established stricter deadlines for submitting work contracts through the online system. Key dates to remember are:

• By July 1, 2025: Contracts linked to Special Permissions or seasonal work permits must be uploaded online.
• By August 1, 2025: Contracts based on standard work permits must also go through the online system.

Easing EU Blue Card Rules

In an effort to attract more skilled workers, Poland has also relaxed EU Blue Card rules as of June 1, 2025. This makes the program more accessible for international professionals. Notable updates include:

• A university degree is no longer strictly required; three years of relevant experience in the past seven years can qualify you.
• The minimum contract length has been reduced from 12 months to 6 months.
• Blue Card holders can change jobs within the “highly qualified” category after notifying the authorities.
• Time spent under certain residence permits in other EU countries can now count toward Poland’s long-term EU residence requirement.

These changes create a more flexible pathway for skilled professionals looking to work in Poland, providing greater mobility and options for contract lengths.

Conclusion

Poland’s move to an online work permit system represents a significant modernization of its application process. By understanding the new rules and deadlines, applicants can navigate this change more effectively. Embracing these updates will ensure a smoother application experience for everyone involved.